For Property Managers
Custom Software for Property Teams That Run Tight.
Work orders, vendors, capital projects, and owner reporting in one system built around your portfolio, instead of a generic platform you bend your process to fit.
How We Build for Property Managers
One system that runs your portfolio end to end, with each stage built around how your team actually works.
Custom AI That Pays for Itself
The three builds clients ask for first. Each one runs on your own tools and data, grounded in your sources, and you own it outright. No generic per-seat AI subscriptions that never see your stack.
Business-Specific MCP Server
Connect Claude or ChatGPT to your property stack. Ask about a unit, a lease, or a work order and get an instant, cited answer pulled from Yardi or AppFolio, your accounting, and your documents.
ROI: If 6 staff each lose ~4 hrs/week looking things up across systems, grounded answers can recover roughly $50K/yr.
Self-Cleaning Document Hub + RAG Chat
Leases, COIs, and work-order history auto-organized and synced, with RAG chat that answers questions about any unit or tenant in seconds, every answer cited.
ROI: Catching a lapsed COI or a missed lease clause before it bites can save tens of thousands in liability per incident.
Historical Financial Modeling on BigQuery
Pipe years of portfolio financials into BigQuery and model them. Forecast NOI, spot delinquency trends early, and see where maintenance cost is creeping by property.
ROI: Trimming delinquency and maintenance overspend by a few points across the portfolio can add six figures to annual NOI.
The business math
A custom build is a one-time investment you own, not a per-seat subscription that compounds against you. It runs on your real data, so the answers are right, and the value grows as your data does.
Maintenance & Work Orders
Tenant requests arrive by text, email, and voicemail, fall through the cracks, and nobody can tell you what is actually open right now.
One intake for every request, smart dispatch to the right tech or vendor, and SLA tracking that keeps tenants informed without your team chasing updates.
- Tenant request intake across portal, text, and email
- Automated dispatch and assignment rules
- SLA timers with status updates to tenants
- Recurring and preventive maintenance scheduling
- Photo, history, and cost tracking per unit and asset
Vendor & Contractor Management
Vendor insurance lapses without warning, approvals happen over text, and you have no central record of who did what for how much.
A vendor system of record that puts onboarding, compliance, scheduling, and approvals in one place, so you only dispatch vendors who are actually qualified and covered.
- Vendor onboarding and document collection
- COI and insurance-expiration tracking with alerts
- Work assignment, scheduling, and check-in/out
- Approval workflows with spend thresholds
- Vendor performance and cost history by property
Capital Projects & Unit Turns
Unit turns drag on, renovation budgets blow up, and every capital project lives in a separate spreadsheet you forget to update.
Run turns and capital improvements like the projects they are, with templated workflows, budgets, and timelines that keep units leasable and projects on plan.
- Templated unit-turn workflows with task tracking
- Renovation and capital project budgets vs. actuals
- Bid collection and vendor selection per project
- Timeline and milestone tracking across properties
- Make-ready status visibility for leasing teams
Financials & Owner Reporting
Owner reports take days to assemble each month, AP approvals stall, and every owner wants their numbers in a different format.
Branded owner reporting that builds itself from live data, with AP approvals and budget tracking that close the month in hours, not days.
- Auto-generated, per-owner branded report packages
- Budget vs. actual tracking by property and portfolio
- AP approval routing and payment tracking
- Draw and reimbursement management for capital work
- Sync with Yardi, AppFolio, Buildium, and QuickBooks
Connects to Your Property Stack
We integrate with the platforms you already run: Yardi, AppFolio, Buildium, QuickBooks, and more. Keep your system of record; lose the busywork.
Not a Property Manager?
We build for every side of the business. Explore the workflow that fits yours.
Software Built Around How Property Managers Actually Work.
Get a free project estimate in under 2 minutes, or book a discovery call to walk us through your workflow today.